Category Archives: People Management

NAGCAS launches 2 new awards

Rising Star Award is a new initiative of the NAGCAS Community, sponsored by Balance at Work, that recognises the work of individuals and teams who are contributing towards new projects in the early stages of development.

Two categories are available in the Rising Star Awards (please see below for entry details):

  • Rising Star Individual
  • Rising Start Project

UPDATE: And the winners are…

We were impressed by the variety and standard of the entries for the inaugural awards and would like to congratulate all those involved. Here are the winners of the first Rising Star and Rising Start Awards:

Rising Star (Individual) Award: Grant Verhoeven, Massey University, New Zealand

Grant is pictured here with finalists Michelle Moss from Edith Cowan University, Western Australia and Jennifer Burke from the University of Southern Queensland. Absent – Diane McLaren, University of Western Australia. Photo credit – Khadraa Mustafa, University of Adelaide.

Rising Start (Project) Award: Joint winners were La Trobe University, Victoria (Project Coordinator, Michael Healy) and from Australian Catholic University (Project Coordinator, Tina Li).

Other finalists in this category were Flinders University (Coordinator, Verity Kingsmill) and RMIT (Coordinator, Piera Ibrahim).

The team from La Trobe are pictured below (L to R): Kelly McDermott, Michael Healy, Dr Michael Emmerling. Absent: Dr Dilhani Premaratna

Entry details

Entries have closed and these details are provided here for your information only…

Entry will be via Nomination and will include a description of the individual or project in accordance with the submission requirements below. Video entries covering the requirements below will also be considered in place of a written submission with a maximum length of 6-minutes. All nominations (written or video) will be showcased on the NAGCAS website.

Rising Star Individual Criteria

A nominated Rising Star Individual is a careers staff member who has been associated with NAGCAS for three years or less.

They are contributing towards new initiatives in the early stages of development with the initiative commencing after 1 January 2016.

Please note that Rising Star (Individual) Nominees will not need to make a presentation.

Rising Star Individual Submission Requirements

  • Images: Individual and Institution Logo
  • Individual details: Name, role
  • Date the individual started in their Careers related role
  • 500 words describing the individual and their contribution to the team
  • 500 words outlining their achievements to date
  • Nomination/Submission Contact: Name, email, institution, role
  • The individual nominated must be a current financial NAGCAS Individual member
  • The nomination form needs to be submitted by a current financial NAGCAS Individual member

Rising Start Project Criteria

A Rising Start Project is a new initiative of a careers team that has the potential to contribute to our sector across any of the following categories: Careers, Employability, Volunteering, Placements & Internships, Leadership, Exchange, Mobility or similar.

Projects can be a sole venture or involve working with another team in your institution or with an external partner.

As these initiatives are new, they do not need to be finished or polished, but must have commenced after 1 January 2016.

Rising Start Project Submission Requirements

  • Images: Project and Institution Logo
  • Project coordinator details: Name(s), role(s)
  • Date the project started
  • 500 words describing project
  • 500 words outlining the project outcomes to date
  • Nomination/Submission Contact: Name, email, institution, role
  • The nomination form needs to be submitted by a current financial NAGCAS Individual member

For questions regarding Rising Star Awards please contact: Catherine Klimeš – (08) 830 27853 UniSA, Adelaide, SA

We look forward to encouraging our Rising Stars to progress to Best Practice entries in the future.

 

Managing complainers on your team

 

Complainers. Whingers. How are you managing this type of employee in your organisation?

Characteristics:

  • Non-stop complaining about the company, the working environment, colleagues and customers
  • Does not see problems as opportunities to improve a situation.
  • Complains about things but walks away when called to take up the challenge to change things for better

Traits to look out for:

  • Low willingness to take up challenges.
  • Has very strong ideas of how things “ought to be”.
  • Low or moderate technical competencies to perform the job.
  • Has a weak desire to improve oneself by taking the necessary actions to learn new skills and adopt a mindset shift to address issues constructively.

Negative impacts:

  • Does not act on constructive feedback
  • May tire out managers through the recurring need to reinforce the same messages time and time again
  • Might not hold personal accountability and fail to deliver results within their area of responsibility.

While this personality type may already be walking around your organisation – and causing stress on the company’s time and resources – it’s important for organisations to take measures to avoid future costly mistakes. And this is where a strategic approach to HR comes in. An operational HR manager focuses on processes and compliance, but a strategic HR manager looks at the bigger picture in the organisation and focuses on the best strategies to curb toxic behaviours within the organisation.

What’s more, interviewing as well as other traditional hiring techniques may not be adequate to weed out complainers. Using the Harrison Assessment can help you avoid hiring these types and help you manage the complainer who is already working for your company.

This post originally appeared on the Harrison Assessments blog. For more posts like this, click here

To find out how you can use Harrison Assessments to find the right people for your business contact us here

Timely feedback leads to better performance

Many high-performing companies, especially in the startup and tech sectors, are happily dropping the traditional performance review.

Instead, they favour giving and requesting feedback when it can have the most impact on performance — both at the individual and business level.

(If you have children or a dog, you have no doubt already discovered this!)

The business benefits of more timely feedback

As external markets, including the labour market, change rapidly, the one sustainable competitive advantage a business can rely on is its staff.

To unlock value, employers need to engage their employees. We are fortunate today to have employees who are more educated, more mobile and who expect to apply their skills. They want to be involved, recognised and developed at work.

Implementing timely feedback builds engagement, grows skills and enhances productivity, which leads to better overall business performance.

What about your business?

Even if your business is not a fast-growing startup, in some instances you’d probably like to raise certain issues or topics well before the next round of performance reviews or staff surveys.

For example:

  • There’s something in your systems and processes that is frustrating for clients and staff.
  • One of your staff has an idea that could revolutionise your business.
  • You have a manager who is acting as a bottleneck for their team.

In situations, a timely feedback approach could pick up early signs so you can take appropriate action. At the same time, the organisation is showing employees that someone is listening. Both outcomes allow your business to become more agile and productive while engaging employees.

How can a business have timely feedback with minimal effort and maximum effect?

In the past five years, a completely new category of apps and online programs has emerged for this purpose.

If you already use a software package for performance appraisals or staff engagement surveys, it’s possible your provider also has a simplified feedback tool in their catalogue.

With more options coming onto the market all the time, you can find one that precisely suits your needs – if you know what you’re after. A few points to consider are:

  • What’s your purpose?
    If you are looking for a continuous feedback tool to replace your traditional performance appraisals, you might look at WIRL and similar apps. On the other hand, if you are looking for a replacement for a suggestion box or staff survey, you might investigate 15Five. If the primary motivation is to increase engagement, look at hppy or Tap My Back and similar tools. Most of the apps mentioned here perform multiple tasks, so it’s possible to find a good match to your needs.
  • Simple questions or a survey?
    Some systems allow you to customise and schedule specific questions on a weekly basis, while others may provide a set of questions that you can distribute as a survey and less frequently. Think about how much control you would like to have and how much data you want to collect. Keep in mind that more information usually means more work, at least in the short term.
  • Anonymous or identified?
    This depends on your current culture and levels of trust in the organisation. If answers are anonymous, people may be more open but you will likely get more noise in your system. When feedback is not anonymous, employees need to know they will not be penalised in any way for a controversial opinion. The advantage to having respondents identified is that you will be able to show your appreciation for their individual contributions, seek further clarification if needed, and work with them on ideas and solutions.
  • Frequency and timing
    Quality feedback is more likely if your app is easy to use, doesn’t take more than a few minutes to complete and will work on mobile devices. The most efficient and effective will simply become a regular part of your workflows, just like a weekly staff meeting — only shorter and more productive!
  • What happens to the data?
    This point should be both first and last, because it is so important. Just as you wouldn’t introduce a new CRM without knowing its features and how you plan to use it, starting to use a feedback app without a plan for how you’ll treat the results would be a waste of time. Don’t start until you can articulate why you’re doing this and how you’ll use the data. The same applies if you’re not ready to acknowledge and act on the feedback.

A word of caution

Time spent with your staff setting ground rules and training at all levels will make your feedback system much more meaningful and productive.

To feel confident using the new feedback process, every user must be clear about the expected feedback standards. They also need to believe someone will appreciate their opinions and ideas and take action based on them. With the most advanced — or most simple — feedback process, covering the basics first is the key to uncovering better performance through timely feedback.

Now’s a good time to consider what you could gain through timely feedback. Would you want to risk losing people because they feel their input is rarely required and mostly ignored, but will be valued by one of your competitors? Alternatively, would you prefer to tap into the knowledge, skills, experience and creativity of your staff through timely feedback?

The choice is yours.

This article was originally published on MYOB’s blog, The Pulse. For more business news and tips, visit www.myob.com/blog.

What’s going to happen when you lift that rock?

Have you ever lifted a rock and found an ants’ nest underneath? How did the ants react?

I bet they ran around like crazy!

A conversation I had today reminded me of this experience. I was talking to someone who is managing a team where the previous manager micro-managed everything the team members did. They had no authority to make even minor decisions on their own and being corrected, coerced and cajoled was part of their everyday working life.

The previous manager was the rock, sitting hard on top of the team. Keeping them in check and letting them know exactly where they stood – and where they couldn’t go.

Enter the new manager. A manager who expects the team to take responsibility for their own work. A manager who is not interested in the minutiae of what that work entails. A manager who won’t give direction on every task. A manager who expects them to think for themselves.

The rock has been lifted and the team has gone a little off the rails…

When they’re not used to having any freedom or responsibility, it’s not hard to imagine how that might happen. It may even be frightening for them. They may be feeling as if things are spiralling out of control.

How do you remove the rock without creating chaos?

  • Be clear about the expectations
  • Let the team know they have your support
  • Be there for them as they adjust to the new world they live in (the air, the light!)

There may be one or two who get lost along the way but be assured an ant colony can rebuild at a remarkable rate. Human teams can be equally surprising in how quickly they reform and perform.

Hiring for customer relationship success

Relate to your boss

Customer relationships are so important — no matter what the role or organisation. 

When selecting staff, we may think that the technical skills they possess, their experience and their qualifications are most important in our decision-making process. We may pay less attention to the so-called ‘soft’ skills, and often this is where we see it all fall apart further down the track.

What should we look for when we’re hiring?

‘Nice’ is the enemy of excellence when it comes to choosing staff with the right traits to deliver the highest expected standards of service to your customers and their own peers and managers.

Excellent customer service in any role requires:

  • Empathy
    The ability to identify with another person and to express that empathy when dealing with customers and co-workers.
  • Optimism
    A positive outlook and an expectation that there can be a favourable outcome to any customer interaction, including complaints.
  • Self-motivation
    A natural tendency to take the initiative to help a client and to be enthusiastic about helping them — and a willingness to take on new challenges.
  • Helpfulness
    A natural inclination to put others’ needs first, so that the customer will always feel that they and their needs are important.
  • Diplomacy
    The ability to be tactful and communicate effectively in even the most stressful situations.
  • Outgoing
    Happy and comfortable to meet new people. Even a naturally reserved person may be able to be outgoing when required, provided this is not their main job.
  • Learning
    A willingness to learn from mistakes will lead to continuous improvement with benefits for your organisation.

How do we identify employees with these traits? 

At every stage of the recruitment and selection process, you can be on the lookout for signs of the characteristics above.

  • Application letter
    Do they demonstrate an enthusiasm for the role and the challenges it represents? Have they shown that they understand the role and your requirements?
  • Resume
    Does their work and study history show that they have a customer service orientation? Even if they haven’t worked in customer service, there will be indicators in the way they describe previous roles and in other aspects of their resume, such as voluntary work.
  • Interview
    While enthusiasm, politeness and a positive attitude are easily noticed, they are also sometimes easily faked. Make sure you dig deeper to get real examples of how the candidate has acted in the past to provide excellent customer service. When you do, be listening for evidence that they possess the traits we have listed above.
  • Work preference testing
    There are multiple psychometric assessments that are available which will give you detailed information about a person’s natural tendencies with regard to customer service success. Some will also flag any unhelpful behaviours that may appear when the person is feeling stressed.
  • Reference checking
    Make sure you ask about how the prospective employee usually interacted with customers and other staff. Have there been any instances where they have failed to provide the best service? What was the situation and how did they handle it? Did they learn from the experience?

It will never be possible to predict customer service success with 100 percent accuracy, but taking the steps above can help you identify and hire staff who have the best chances of delivering the levels of customer service you and your customers expect.

Remember, these steps are important for any person in any role that interacts with others.

What will you change next time you’re hiring?

This article was originally published on MYOB’s blog, The Pulse. For more business news and tips, visit www.myob.com/blog.

Project Manager Job Template

workplace training

Here is Dr Dan Harrison’s explanation for why Harrison Assessments doesn’t have a Project Manager template.

One of the most common JSF requests I receive is Project Manager. It’s a logical request because it is a very common role. Project Managers can be found in almost every organization within every industry; and this is why Project Manager cannot be a JSF. It is too generic.

Project Managers can be found within engineering companies and software companies. The same title can be found on construction sites and within manufacturing plants. Strategic consulting firms and landscaping companies all have Project Managers.

About the only thing Project Managers within engineering, software, construction, manufacturing, consulting, and lawn care have in common is their title. The traits that make a Project Manager successful in engineering are not the same for Project Managers in other industries.

Making matters more challenging, Project Manager is often an individual’s functional role and not a job title.

Directors of Engineering are often times assigned the role of Project Manager; however, their official title is Director of Engineering. What does this mean?

It means the Director of Engineering JSF includes the traits necessary to effectively project manage engineering initiatives since it is critical for this JSF.

This is true for all the job titles that need to lead and manage projects. The specific project management traits are already included within the JSF.

There are other things to consider that have a great impact of the content of the JSF – for example interpersonal interactions, number of people supervised, etc.

So, in conclusion…

Although, we cannot create a catch all Project Management JSF we have already captured the project management traits within the Job Titles that incur the responsibilities of a Project Manager.

If you have other JSFs or would like to discuss how to address other generic cross-functional roles, please share.

Discussions like these help us all learn and better serve our clients.

5 steps to crafting a business

If you have started a business, chances are part of what got you started and keeps you going is the joy of creating something new — something the world wouldn’t have without your inspiration and hard work.

It’s not only the traditionally titled ‘creatives’ who create, and starting a successful business has much in common with more artistic pursuits. The critical, practical, steps you need to follow are the same, whether you’re building something handmade or crafting a business.

1. Inspiration

You know what you want to create, and the clearer you are about your finished product or business, the easier it will be to proceed.

On the other hand, a creative mind is an open mind, so it’s important always to be aware of information that will impact your project or business. By doing so, you may find a better way to achieve your desired goal.

Tip: Give yourself space and time to dream and to capture new ideas.

2. Design

Once your vision is clear, map out how you’ll achieve it.

In business, this is your strategic plan. The more detailed the plan, the easier it will be to follow – for you and others — and to know what comes next.

Tip: Translate what’s in your head into a format that makes it easy to check progress and share with others.

3. Tools

Now that you have your design mapped out, what skills, materials and tools do you need to bring it to life?

In the excitement of starting a new project, it can be easy to discount the importance of this step. It can be tempting to dive right in and get started, only to find out later that you’ve missed something essential to the project’s successful completion.

Avoid this frustration by identifying any gaps before you begin.

Tip: Find what’s missing and do what you can to be prepared before you start so your project (or business) can run smoothly.

4. Implement – and adapt

Nothing gets created until you take action to implement your plan. Without this step, you are just daydreaming. Time for imagination and reflection is vital, but constantly putting off starting something until you find the perfect way to create something can stop you from doing anything.

Tip: Make a start! If it turns out your plan isn’t working, change course. In the process, you’ve just learnt one method that won’t work to achieve your desired outcome.

5. Celebrate

Whether you’ve created a piece of furniture, a work of art, or achieved a business goal, it’s a wonderful feeling to sit back and admire your handiwork. Most business people don’t do this enough. All too often, we move quickly on to the next project and forget this step completely.

Tip: You made it! Enjoy the moment and appreciate what you’ve done. And remember to thank all those who helped you with your wonderful creation.

Starting and running a business is one of the most creative activities you can engage in. By applying the same simple steps you would follow in your leisure time to create a handmade piece, make a special dish, or build a garage or a garden, you can also create structure, process and discipline in your business.

This article was originally published on MYOB’s blog, The Pulse. For more business news and tips, visit www.myob.com/blog.

How to delegate effectively

hire for culture

Delegation is one of the top three people-management challenges for business owners and managers. The other top challenges are hiring the right people and managing poor performance. All three require us to step outside our comfort zone.

Why is delegating so challenging? How can we do it better?

Most things you’ve achieved in your business career have involved some element of control, be it control over money, your environment, or yourself.

Eventually your career reaches a point where to achieve more you have to let go and hand over at least some control to other people. No wonder this is a bit frightening! Instead of feeling a sense of relief, often you are instead feeling quite anxious and uncertain.

How do successful delegators achieve so much? They excel at getting things done through others because they know how to do five things, and — given time and patience — you can do them too.

1. Know your staff

You are comfortable doing certain tasks yourself because you have a deep understanding of what you can and can’t do, what challenges you’re willing to take on and what support you might need. Make it your goal to find out these things about your staff to make delegation easier.

When you know more about their capabilities, task preferences, goals and limitations, it will help you to trust them to get the work done. You may also avoid some potential pitfalls in assigning work because you’ll be more likely to achieve a good fit between the person and the task.

2. Be clear about why

You know the reason for the task — and for passing it on to someone else. Make sure they also understand your intentions when you ask them to do something.

3. Be clear on outcomes — the what and when

What result are you expecting and when? How will they know when they’ve done what’s required?

4. Don’t try to control the how

Micromanaging is not delegation. If you have enough confidence in someone to delegate a task to them, then take the next step and trust them to get it done.

Their methods may not be identical to yours, but if they reach the desired outcome while adhering to company quality standards and policies, does that matter?

Instead of looking over their shoulder, you can relax and get on with whatever it was that you were going to do now you’ve delegated that task. Who knows, they might also find a better way to get it done.

5. Stay approachable and available

The biggest delegation ‘fails’ happen when a manager dumps work on a team member but is too busy to explain, answer questions or monitor progress. It’s the fastest way to ensure you won’t get the outcome you expected.

Distance is a difficult thing to navigate when delegating, especially in the early days, but aiming to be consistent in your approach will help you and be less confusing for your team.

Effective delegation is a skill based on a set of practices you can learn and expand. The tips above apply whether you are delegating work to your staff, colleagues, contractors or freelancers.

Making the effort to delegate well is worth it.

This article was originally published on MYOB’s blog, The Pulse. For more business news and tips, visit www.myob.com/blog.

Using assessments to recruit staff

assessments for recruiting

Assessments are being used more extensively by SMEs for selection, team building and staff development.

Here’s a quick rundown on the basics to help you choose an assessment with confidence.

What are assessments?

An assessment is any process that gives you a quantitative means of understanding how an individual thinks and behaves. They are typically used to measure the suitability of a candidate to a proposed or current role against predetermined characteristics deemed important for success by an employer, but they can also have wider application in any business.

Assessments can come in two forms: aptitude and ability tests, or personality and interest tests.

Aptitude and ability tests are aimed at determining if an individual is capable of performing a certain task. I think of these as the ‘Can they do it?’ type of test.

Personality and interest tests measure how a person would perform these tasks, as well as provide broader insights about how they interact with other people and their environment. To me, these are the ‘Will they do it?’ tests. For most employers, this is where an assessment can be very valuable because it gives you information, in advance, that is otherwise very difficult to uncover.

The outcome of the second type of assessment is usually a report that describes a person’s most likely behaviour in relation to certain criteria. The results will show whether or not a person meets your set criteria, as well as provide an insight into how they are likely to respond to certain situations.

Depending on the particular test, they can be used for recruitment, team building, succession planning and many other purposes.

Some people say they rely on assessments while others reject them outright.

Here are some of the reasons people feel the way they do:

Why use assessments?

  • Long-term payoff: While there may be an initial outlay for administering the test, it can save you in the long run by supporting better decisions.
  • Real deal: An assessment can give you a more accurate picture of a candidate than an interview.
  • Fairness: Because the tests are based on statistics, they treat each candidate equally and provide objective comparisons.
  • Beyond the test: Once the test is completed, the results can be a useful framework for further interview questions, reference-checking and onboarding.

Things to watch out for

  • Doubts about the methodology: There are many tests out there, but only a few can give you specific and relevant information, backed by benchmarked data.
  • Poor Training: If test administrators have been incorrectly or insufficiently trained, results can be easily misinterpreted.
  • Manipulation: All tests are not the same in terms of consistency checking, so it may be possible for candidates to cheat some of them.

How do you choose?

There are many assessments available.

Rather than being overwhelmed by all the details and comparisons, my advice is to choose a reputable provider with a test that has strong science behind it.

Make sure the assessment is easy to use and will give you the flexibility you need for a range of uses in your business.

This article was originally published on MYOB’s blog, The Pulse. For more business news and tips, visit www.myob.com/blog.

 

Should You Allow Remote Work At Your Company?

This article by David Hassell first appeared on the 15Five leadership blog, reproduced with permission. Balance at Work partners with 15Five in Australia to deliver employee engagement software to businesses of all sizes. Contact us for more information and a free trial – advice@balanceatwork.com.au 

See Full Infographic Below

It’s no secret that remote work arrangements have become more prevalent over the last decade. These scenarios range from employees working from home once or twice a week, to nationally or globally distributed teams, or even companies who have no offices and operate exclusively from the cloud.

Just how prevalent is remote work becoming, and what unique challenges do remote teams present for managers? According to the US Department of Labor, over the past five years there has been a 50% increase in companies that have the majority of their teams working remotely.

We were so curious about this phenomenon and its impact on business, that we surveyed hundreds of managers, supervisors, and executives about their experiences. This included participants working in large and small businesses, in every major department, and in just about every vertical. Here’s what we discovered:

– 53% of companies continue to have standard workplaces, with nearly every employee coming into the office 4 or more days each week.

– 37% have a main office with some people working remotely.

– 10% have no office space at all.

Many people believe that this shift is being driven by millennials, who desire flexible work arrangements to optimize work-life balance. 24% of respondents agreed, saying that remote work improves the quality of life for their employees. Others like remote work because it saves on overhead and allows them to access a global talent pool.

But remote work can also be a scary prospect for managers who may feel that employees will shirk their duties or that relationships with managers and other employees will suffer. So we asked how flexible work arrangements really impact employee performance and communication.

63% of respondents said that communication with remote employees was the same or better than with in-house employees, and 21% of our respondents found that productivity and performance improved on remote teams.

The shift from clocking-in at a desk to working from home is being made possible by advances in technology. Communication and collaboration toolshelp keep teams connected and productive no matter how far apart they are geographically. Many of these tools are available on mobile devices, which have also become far more prevalent. In fact over two-thirds of respondents answered our survey on a mobile phone or tablet.

No matter what tech you use to stay in-touch, ask your remote team these weekly questions to keep relationships strong and to ensure alignment with team and company objectives:

1) How have you improved your remote working skills this month? Have you identified any challenges?

2) What has communication been like with team leaders, managers, and directors?

3) What are your primary goals this week/month/quarter?

Check out the infographic below for the latest remote work trends, and for techniques that managers can use to keep their distributed teams connected and on-task.

15Five-Workplace-infographic

 

What’s your story? #11: Paula Ford

What's your story?

As the next installment in this popular series, I’m thrilled to have the opportunity to introduce you to the latest addition to our team, Paula Ford. Our clients will get to meet Paula as she starts to work on a variety of consulting projects at Balance at Work. Here’s what she told us about her career to date:

Paula Ford

What’s your current position and what do you do?

I am just starting work with Balance at Work and am very excited with this new chapter in my life.  I will be working closely with Susan to deliver a range of HR projects.  In addition, I also work part-time with a small and very committed Organisation Development Team.  In this position, I work mainly on developing, delivering and measuring a range of HR/OD projects to enhance organisational performance.

What other activities are you involved in?

I have two daughters so along with work their hectic timetable keeps me fairly busy.  Over the last few years I have been involved in managing their sporting teams and volunteering at their preschool/school.  I love to get out and mountain bike ride with girlfriends when I can and living in the Blue Mountains is ideal as we have so many great rides.

Is this what you expected to be doing when you were at school?

I didn’t really know what I wanted to do at school.  I started my working life in finance in a large private sector organisation but then decided that I really wanted to work closely with employees.  From there I did a secondment in HR and loved it.  I went back to study and moved into the HR field.  The more experience I got the more I realised that the psychology side of HR was what really interested me. Since then I have focused more in this area and completed further studies in management psychology.

What was your first job?

When I was 13 I was horse mad like most girls my age.  My parents were not horsey and thought this was just a phase I was going through.  They decided that if I wanted a horse I would have to save for it and work to help pay to keep it.  I think they thought this would put me off the idea.  Well dad got me a job of washing 50 cars at the local car yard.  I washed cars every Saturday morning for 2 years with frozen fingers in winter until I got a job at Kmart.  I think this was a valuable experience that contributed to my work ethic.  The horse wasn’t such a phase I kept him for about 8 years.

Can you tell us about a significant turning point in your career/life?

Having children has been the most significant change in my life.  It made me reprioritise and become a more balanced person.  It has made me realise that not everything has to be 100% perfect or you’d never get anything done.  You just have to have the courage to admit that we are all human and be willing to learn and grown from experiences.

Who do you admire? Who has inspired you?

Dr Maya Angelou a celebrated poet, memoirist, educator, dramatist, producer, actress, historian, filmmaker and civil rights activist.  An amazing African American woman born in 1928 who faced many closed doors in her life and not only survived but thrived with passion and compassion. I think one of her most powerful quotes is “I’ve learnt that people will forget what you said, people will forget what you did, but people will never forget how they made you feel”.

If there were no limitations, what would be in the future for you?

I’d spend a year or two with my family travelling, living and volunteering overseas.  Whilst my husband and I have travelled I would like to share my girls’ experience of not only seeing the world but being a part of other communities and contributing to those less fortunate than ours.

Finally, what would you tell your younger self about work and careers?

Have the courage to try different things and take on opportunities.  If they seem daunting, know that you will never fail as success is not about achieving the highest level of performance or getting things right but it is about the experiences along the way that will help you grow as a person.

Calculating the costs of hiring the wrong person

hiring

How much does it cost you to fill a vacant role by hiring someone who’s not right for the job?

Without due consideration, the expense of recruitment will be wasted.

To make matters worse, you will have the added costs of time and money to go through the process again.

Here are the things to take into consideration when considering the costs of hiring the wrong person.

Identify your direct costs

The direct costs of replacing a departing employee include recruitment costs for advertising and recruiters, plus any termination payouts.

These costs will be incurred every time you hire somebody, whether they turn out to be the right fit for your business or not. The trick is to best invest your money to make sure you can get the right person.

Recognise your indirect costs

The indirect costs are less obvious but contribute a substantial proportion of the overall expense of hiring. They are also much harder to calculate.

Loss of productivity

It is highly likely that you will lose productivity while you have a vacant position, while someone is getting used to the workplace, and when someone has decided to leave his or her job.

While you have a vacant position the tasks previously assigned to the vacant role are abandoned, or taken on by another employee whose own productivity may suffer. A new employee will take time before they become sufficiently familiar with their job to achieve full productivity. In addition, the productivity of many employees falls while they are serving out their notice period.

When you have hired the wrong person, they will likely never reach what you consider to be full productivity in their time as an employee.

In-house costs of hiring

The tasks involved in recruitment that occur in-house are numerous and varied.

The steps for hiring the right person include:

  • drafting position descriptions
  • reading resumes
  • screening applications and advising candidate
  • carrying out interviews and debriefing
  • verifying qualifications, checking references and conducting pre-employment assessments.

In addition to hiring, you will need to account for the cost of induction and training a new employee.

The cost of all these tasks can be calculated by the hourly rate of each employee involved in the process, multiplied by the number of hours they spend on recruitment, induction or training.

Termination administration

The administration involved with the termination of an employee who proved to be wrong for the business is an important but costly process.

The cost of termination administration involves:

  • pay officer time to process termination pay
  • exit interviewer time
  • employee and line manager time to finish paperwork and return and check employer’s property
  • administration time for actions such as cancelling computer access.

Hiring is a costly exercise that will be a much more expensive when you hire the wrong person. Combining the direct costs of recruitment with the indirect costs of lost productivity, in-house costs of hiring, and termination administration shows you what you’ll waste by choosing the wrong person.

It makes sense (and cents!) to invest time and money up front to ensure you attract and select people who are right for your business.

This article was originally published on MYOB’s blog, The Pulse. For more business news and tips, visit www.myob.com/blog.

 

 

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